AI for Good Hackfest Terms & Conditions

By registering for the AI for Good Hackfest, you agree to be bound by the following terms and conditions:


The purpose of the AI for Good Hackfest is to create a space where people can work together to find new and creative solutions using AI to support with issues that fall under Microsoft’s AI for Good program: AI for Earth, AI for Humanitarian Acton and AI for Accessibility.


Aware Group will be coordinating the AI for Good Hackfest, with the event facilities and catering organised by AI-Day 2019.

Date & Time

The AI for Good HackFest will start at 8.00am on Saturday 6 April  2019 and will run through to 6.00pm Sunday 7 April 2019.

Participants will have access to the venue until 10.00pm Saturday night, and from 7.15am Sunday 7 April 2019.


The AI for Good Hackfest will take place at AUT’s City campus in the Conference Centre WG308 (The Waveroom)

You will need to make your own arrangements for getting to/from the venue. For information on how to get to/from and around the campus, visit: https://www.aut.ac.nz/about/campuses-and-locations/city-campus


To participate in the AI for Good Hackfest, you must have registered through the AI for Good Hackfest Registration page and have received confirmation of your participation from Aware Group.

To be a participant, you must be 18 years or older.

You must be part of a team, and you cannot join multiple teams. You may form a team either prior to the event, or join one on the day. The Hackfest will not start until everyone is in a team.  There are a maximum of 24 teams, of up to 5 people each.

All teams must register their members at the Registration Desk, including a nominated “Team Representative”, and a team name. This team name must not be connected in any way with the names of companies or brands, not in breach of any New Zealand Law and approval of team names is at the sole discretion of the registrar.

Businesses and other organisations cannot register as participants or teams.

Prizes and Judging Criteria

The top three teams with the highest score will receive prizes. These prizes will be announced on the day.

To win a prize, teams must present their concepts at the Showcase on Sunday 7 April 2019 to our panel of judges. Each team will have three (3) minutes to present their concept; followed by three (3) minutes of questions from the judges.

Our panel of judges will assess your concepts against the following agreed criteria:

  • 25% – Effectiveness
    How effective your solution is in resolving/contributing to the resolution of the issue.
  • 25% – Feasibility
    How realistically achievable your solution is with appropriate resourcing.
  • 20% – Use of AI and Data
    How you demonstrate AI and the use of data in your concept.
  • 10% – Execution
    How your solution has been technically well architected and this transferred to the working prototype.
  • 10% – Innovation Factor
    How new and interesting your concept is.
  • 10% – Presentation
    Looks at the quality of your showcase, including verbal and visual communication as well as the presenters knowledge of the solution (answers to questions).

All entries will be assessed based on the work completed during the AI for Good Hackfest (excluding any work you pre-prepared/bought in).

Judges’ decision will be final, and no correspondence will be entered into.

To receive a prize, at least one representative of the team must be present for publicity purposes (e.g. photograph, video, statement/interview etc.) at the time of the award and the conclusion of the AI for Good Hackfest.

Prizes are awarded to the team as a group, but prize materials will be initially transferred to the Team Representative once all team members have signed a declaration and release stating that they have complied with all of the terms and conditions of the AI for Good Hackfest, media release and indemnity of any prize distribution amongst the team.

The distribution of prizes among team members will be the responsibility of the team members themselves. It is up to each team to determine the distribution of prize materials among them – the Organisers are not responsible for resolving disputes among team members.

Following the AI for Good Hackfest, we may offer you additional assistance to progress your concept, regardless of whether you were awarded a prize.


We aim to make this a fun, inclusive event for all attendees. To help us with this, we expect that all participants:

  1. Be considerate and kind to others;
  2. Do not intentionally interfere with other participants, teams, and their systems or solutions;
  3. Do not act in a way that could be considered discriminatory or degrading;
  4. Report any concerns, harassment, or unwelcome behaviour to the organisers or event staff immediately;
  5. Remain focused on the purpose of the event; we ask that you do not use the event as a means to promote your business.

Aware Group and fellow organisers reserve the right to refuse admittance to, or remove any person from, the Hackfest at any time at their sole discretion.

Intellectual Property (IP)

At the AI for Good Hackfest, you’ll get the opportunity to hack issues that fall under the AI for Good banner.

We have asked all mentors to sign IP waivers which means that the IP you create remains owned by your team.

By participating in the AI for Good Hackfest, you will be disclosing and demonstrating your concept to other entrants of the AI for Good Hackfest, invited media and the judging panel. All participants, media and judges agree to respect the intellectual property of others.

You grant us a perpetual, irrevocable, worldwide, royalty and payment free, transferable, with the right to sublicence and publicly display all of the intellectual property rights in your concept for all purposes necessary to manage the AI for Good Hackfest and the resulting publicity, to advertise and promote future events, and to assess your concept against our judging criteria.

You warrant that you have the right to grant the licenses described above.

The AI for Good Hackfest is a public event and participants be responsible for taking precautions to secure sensitive data. This includes any data transferred over the public Wifi network.

You indemnify us against all claims, demands, costs, expenses (including legal costs), loss or damage in connection with any third party claim that any material submitted or used by you in part or in whole as a participant of the AI for Good Hackfest, infringes a third party’s rights.

Third party data may be supplied as part of the AI for Good Hackfest. Participants are responsible for adhering to any licence agreements attached to this data.

We embrace the use of open source and Creative Commons material provided that:

  • You adhere to the terms of any attached licences
  • Material was not created explicitly for use with the AI for Good Hackfest

We accept no liability for any disagreement among team members regarding ownership of any intellectual property rights contained in any concept.


Media may attend the AI for Good Hackfest and we encourage you to support in promoting the event and sharing your experience with them.

In line with the Terms and Conditions for Prizes, winners will be expected to interact with media for publicity purposes to promote the AI for Good Hackfest.

By participating in the AI for Good Hackfest, you agree that your name/photograph/voice/image may be used to promote AI for Good Hackfest. This may be in the form of video, audio, social media and online content, print media and photographic content.

Promotion of AI for Good Hackfest includes but is not limited to:

  • Media promotion / News outlets
  • Informational presentations
  • Microsoft and Aware Group case studies
  • Aware Group Annual Report
  • Publishing on Aware Group and Microsoft’s online channels


AI-DAY are organising the catering for this event, catering is provided in line with their Terms & Conditions, which can be found: https://www.ai-day.com/terms-privacy

Aware Group take no responsibilty for catering requirements not being met.


All data collected in relation to AI for Good Hackfest will be used by AI-DAY and Aware Group in accordance with the Privacy Act 1993.

Aware Group’s Privacy Policy can be found here: https://www.awaregroup.com/privacy-policy/

AI-DAY’s Privacy Policy can be found here: https://www.ai-day.com/terms-privacy All participants in the AI for Good Hackfest agree to respect the privacy of other participants.


AUT have been contracted to provide all of the facilities under the premise that they meet requirements (including venue, Wifi, emergency information, accessibility standards). The organisers accept no liability for the venue and facilities not meeting your expectations.

Mentors are provided to support multiple teams throughout the AI for Good Hackfest on a good faith, best effort basis. We will not accept liability for these people not meeting your expectations/requirements.

You agree that the organisers shall not be liable for any costs, losses and/or damages resulting from or in connection with:

  1. Participation in the AI for Good Hackfest, or
  2. Any damage to or loss of your personal property or to any computers or other hardware, data or software, that you may use or bring to the AI for Good Hackfest.

The organisers reserve the right to cancel the event and/or amend these terms and conditions at any time.

The organisers reserve the right to cancel the event and/or amend these terms and conditions at any time.

You are responsible for obtaining your own independent legal advice regarding these terms and conditions.

Failure by us to enforce any of our rights at any stage does not constitute a waiver of those rights. If any of these terms and conditions are held to be invalid, unenforceable or illegal for any reason, the remaining terms and conditions shall nevertheless continue in full force.


By participating in the AI for Good Hackfest, run by Aware Group in partnership with Microsoft, I acknowledge and agree to the above terms and conditions.

The Organisers may disqualify any Participants or Teams that breach these terms and conditions at any time.